Effective communication in international trade requires precise, professional English expressions. This comprehensive guide presents 100 essential business phrases (601-700) covering packaging, shipping, and logistics—critical elements that determine transaction success.
I. Packaging and Marking: Details That Matter
Proper packaging and clear markings significantly impact shipment safety and client trust. These professional expressions ensure flawless execution:
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"The packages should be marked with the same numbers as given on the order sheet."
"To ensure order accuracy, all packages will bear identical numbering to your purchase order for effortless identification." -
"Please mark the bales with your company's initials in a diamond."
"For brand visibility, we recommend diamond-shaped markings featuring your corporate initials—both distinctive and practical." -
"For dangerous cargo, standard hazard symbols must be conspicuously displayed."
"All hazardous materials will bear internationally recognized warning symbols, ensuring compliance with safety regulations during transit."
II. Packaging Materials: Protecting Your Investment
Selecting appropriate materials prevents transit damage and enhances customer satisfaction:
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"Our cartons lined with plastic sheets are waterproof."
"Plastic-lined cartons provide moisture protection, safeguarding contents even in humid conditions." -
"We use cardboard boxes with iron straps for reinforcement."
"Steel-banded cardboard combines durability with cost efficiency, offering optimal protection." -
"The export cases protect instruments against rough handling."
"Our reinforced export crates withstand rigorous transit conditions, guaranteeing equipment arrives operational."
III. Cartons vs. Wooden Cases: Strategic Choices
Understanding packaging alternatives helps balance cost and protection:
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"Cartons are comparatively light and easier to handle."
"Lighter cartons reduce handling costs while maintaining adequate protection for most commodities." -
"Our tests show cartons perform equally to wooden cases for ocean freight."
"Extensive trials confirm modern cartons match wooden containers' seaworthiness at lower cost." -
"Sealed wooden cases prevent moisture damage effectively."
"Hermetically sealed wooden containers provide superior humidity protection for sensitive goods."
IV. Shipping Notifications: Keeping Clients Informed
Timely dispatch updates foster transparent business relationships:
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"Your Order KAB/2004 shipped via S.S. Fengqing today."
"We confirm dispatch of your 100-dozen shirt order aboard the Fengqing, with estimated arrival per attached schedule." -
"Contract 2346 fertilizers will load on S.S. Calchas July 16."
"Your agricultural shipment is confirmed for the Calchas' July 16 departure from Shanghai." -
"The Victoria departed today with your Order 303 cargo."
"Tracking information for your Victoria shipment will be available within 24 hours."
V. Shipping Requirements: Clear Communication
Precise logistics instructions prevent costly misunderstandings:
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"Please ship by first available vessel next month."
"Prioritizing speed, we request allocation on the earliest possible sailing." -
"Urgent orders require air freight despite higher cost."
"Given time sensitivity, we authorize premium air transport for this time-critical shipment." -
"Transshipment requires our prior written approval."
"Direct routing is preferred; any necessary transshipment must receive formal authorization."
VI. Expediting Shipments: Protecting Business Interests
Professional follow-ups maintain schedules and accountability:
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"Two months have passed since our recorder order."
"Our production schedule depends on timely delivery—please confirm immediate dispatch." -
"Customers urgently need the contracted machines."
"Retail commitments necessitate confirmation of accelerated shipping arrangements." -
"Further delays will compromise seasonal sales."
"Missed delivery windows directly impact revenue—we require guaranteed shipping dates."
Mastering these professional expressions enhances international trade communications, building client confidence and facilitating successful transactions. Precise language eliminates misunderstandings while demonstrating operational competence—key factors in global commerce.